Academic Policies

Attendance status  

Quiroga College students are considered full-time, and must finish all credits for each level in a timely manner. Because Quiroga’s programs are conducted on the physical premises of the College, regular class attendance is expected. Students in their first year are considered freshmen, second year students are considered sophomores, third and fourth years students are juniors and seniors, respectively.

Means of Assessment

Quiroga will award credit hours in conformity to commonly accepted practices in higher education.

Quiroga will use the Federal Credit Hour Definition in the assignment and awarding of credit hours, as stated in the following policy:

A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates to not less than:

  1. One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately sixteen weeks for one semester for each credit hour.
  2. At least an equivalent amount of work as required in paragraph (1) of this definition for other activities as established by an institution, including laboratory work, internships, studio work, and other academic work leading toward the award of credit hours.

For traditional lecture-discussion and seminar courses, a one (1) credit hour class meets 50 minutes per week over the course of the semester.

Short-term courses

Half-semester courses, summer session courses, and other courses offered over a different period of time will require the same amount of classroom and out-of-class work per credit hour as required of semester-long courses with that work distributed over the shorter period of time.

Internships will require at least one full-time five-day week of professional practice or the equivalent over a longer period of time for one credit hour, or the combination of such with required coursework.

Independent Study will represent a minimum of three hours of student work per credit hour per week throughout the course of the semester or the equivalent work distributed over a different period of time.

To be considered Independent Study there should be a minimum of three hours of student work per credit hour per week throughout the course of the semester, or the equivalent work distributed over a different period of time. 

Transfer of credits

Any student who is transferring to Quiroga College, before they register, will need to submit official transcript from other institutions. The Office of Academic and Student Affairs will evaluate successfully-completed course work from accredited institutions. If accepted as satisfying degree requirements, these transfer hours will be counted towards graduation, but will not be counted in the calculation of Quiroga’s GPA. Only courses with a grade of "C" or higher are considered transferable. A transfer student must meet minimum academic residency requirements in order to be eligible for graduation. Transcripts re-evaluations must be addressed to the Dean of Academic and Student Affairs.

General Policies for Award of Credit for Non-Course Activity

Work experience: Students with practical experience in a related field with any of Quiroga’s programs may submit a request for review of sufficiency for up to 10 major courses.

To accredit courses, the applicant must:

  1. Request the initiation of proceeding with the Office of VP of Academics.
  2. Present to the Office of VP of Academics evidence that proves the expertise in the area.
  3. Wait for the resolution of Office of VP Academics that determines whether the request is or not accepted.
  4. If the request is accepted, the applicant must pay for the general proficiency test(s) of the authorized course(s).
  5. Present the general proficiency test(s) of the course(s) developed by the Office of VP of Academics.

If the request is accepted, the student will pay the equivalent of one credit for the requested course.

Extracurricular experience: Regular students, who have some extracurricular experience that satisfies the content of any course, may make a written request to the Office of VP Academics, stating the following information:

    1. Personal information and course to accredit.
    2. Description of the type of experience and skills acquired and how it fulfills the requirements of the requested course.
    3. Evidence from a supervisor or program director of the activity or work performed (an email or telephone number from a supervisor or person in charge will be required).
    4. A reflective essay (minimum 10 pages) that encompasses learnings taken from the experience.

The Office of VP Academics will determine whether the request is or not accepted. If the request is accepted, the student will pay the equivalent of one credit for the requested course.

The student may revalidate a maximum of 5 courses with this modality.

Grading System

Students will be graded according to the following grading system:

Grade Designations used in Grade Point Average (GPA) computation:

A Superior (4 grade point value)

B Good (3 grade point value)

C Average (2 grade point value)

D Minimum Passing (1 grade point value)

F Failure (0 grade point value)

I Failure (unresolved incomplete) (0 grade point value)

Not used in GPA computation:

I Incomplete

AW Administrative Withdrawal

EW Extenuating Circumstances Withdrawal

SW Student Initiated Withdrawal

V Audit

S Satisfactory

U Unsatisfactory

NG Grade not reported by instructor. It is changed when the grade is received.

T Transferred course

TU Transfer course under evaluation 

Computation of Grade Point Average

Academic standing at the College will be determined by Grade Point Average (GPA). Only grades from courses taken at Quiroga are used in calculating a student’s official GPA.

Formula for GPA is: Total quality points/ Total GPA Hours. Where Total quality points is the sum of all grade point obtained from each course times the number of hours registered for each course, divided for the total of hours. 

Term grade point average represents the average of grades for only one term.

Cumulative grade point average represents the average of the grades for all courses taken at Quiroga.

Final grades are mailed to the student's home address on record within a three-week period after the end of each term. 

Academic advance

Students must maintain, or exceed, minimum standards for good academic standing in order to avoid Academic Warning or Academic Exclusion from the College. A student is considered to be in compliance with the Satisfactory Academic Standards Policy if his/her academic status is either in Good Standing or Academic Warning at the end of any semester. Whatever the situation regarding compliance with the policy, a minimum GPA of 2.0 must always be met for graduation. 

Cumulative GPA Measurement

The cumulative grade point average (GPA) is computed at the end of each semester on the basis of all grades, A through F, earned in College credit courses.

Minimum Cumulative Grade Point Average

To remain in good academic standing, a student must maintain a minimum cumulative grade point average in accordance with the schedule of the Table of Minimum Standards for Good Academic Standing. Failure to meet these standards will result in a status designation of either Academic Warning or Academic Exclusion.

Minimum Standards for Good Academic Standing

Cumulative Number of Registered Hours/ Minimum Cumulative GPA

0-6/ 0.5

7-12/1.0

13-24/1.3

25-36/1.6

37-48/1.9

49 – above/2.0 

Academic Warning

Students who do not achieve the minimum required GPA at the end of any given semester will be placed on Academic Warning for the following semester. Students will be informed of Academic Warning status on the final grade report. Students in Academic Warning status are allowed to register for the following semester.

A student will be placed on Academic Warning if he or she does not achieve the minimum required GPA at the end of a semester. On the final grade report students will be informed of their Academic Warning status but they will be allowed to register for the following semester. 

Academic Exclusion

Students on Academic Warning who do not achieve the minimum required cumulative grade point average by the end of the warning period will be placed on Academic Exclusion. Students who are on Academic Exclusion at the end of the spring Semester are not allowed to register until the following spring Semester. Students who are on Academic Exclusion at the end of the fall Semester are not allowed to register until the following fall Semester.

Students on Academic Exclusion will be those who do not achieve the minimum required cumulative grade point average by the end of the warning period. Students who are an Academic Exclusion will not be allowed to register until the next round year.

Appeal Procedures in Case of Academic Exclusion

To appeal Academic Exclusion status, a student must initiate a written appeal through an Academic Advisor. The Assistant Dean of Academic Advising will take the case to the Appeals Committee for Satisfactory Academic Progress chaired by the Dean of Instruction. The student must show either:

  1. Extenuating Circumstances: Extenuating circumstances are those beyond the immediate control of a student, which prevent him or her from maintaining the GPA as required in the Table of Minimum Standards. Such circumstances include, but are not limited to:

    a. Death in the immediate family;

    b. Extended (over two weeks) and documented illness of the student or a member of the student's immediate family requiring medical intervention or hospitalization; or some other health/life threatening situation; or

    c. Childbirth by the student or student's spouse;

    d. Family problems, such as separation/divorce, or other life-changing situations.

  2. Administrative Error: An administrative error occurs when there was a miscalculation of any of the factors that affect the GPA. A successful appeal will allow the student to register in the following semester.

Repeated Courses

If a course is repeated, the highest grade is used in the GPA calculation. In no case will repeated courses be counted more than once for GPA calculation.

Incomplete Grades (I)

If a student is passing a course and misses the final examination or fails to complete a major course assignment, the instructor may assign a grade of “I”. For this grade to be assigned, the following conditions apply:

    1. The decision to give the grade of incomplete is solely the responsibility of the faculty and the academic department.
    2. Incomplete grades (I) are given after student requests in writing an incomplete grade, and/or the faculty determines that an ‘I’ grade is acceptable, such as when the student is unavailable to make the request personally.
    3. Incomplete grades should be given only to students who have demonstrated responsible conduct towards meeting the course requirements and extenuating circumstances have prevented the student from completing some of the course requirements.
    4. Students must provide documentation describing the circumstances for requesting an incomplete.
    5. Incomplete grades cannot be requested after the semester has ended.
    6. The instructor must: a) fill out an “incomplete grade report” form for each student who receives an incomplete grade; b) indicate the current student grade on the incomplete grade report; c) explain what the student needs to do in order to complete the course; and d) maintain grade records for the period of time required to remove the incomplete.

An incomplete grade must be removed by the end of the following semester. If during a whole semester the student does not change his/her grade, the “I” automatically becomes “IF”. Once the IF grade is assigned, the course has to be taken again if credit is to be received. In the case of courses which content requires practicum, the student will have up to two semesters to remove the incomplete, subject to approval from the Dean of Instruction.

If the incomplete grade represents an impediment for graduation, the incomplete grade must be removed prior to the end of the 13th week of the semester in which the student is graduating.

Auditing a Course (V)

Students may audit courses and must follow all registration procedures and pay all appropriate charges. Tuition for audited courses is the same as for courses taken for credit. A student who audits a class will be issued the final grade of "V". This grade will not be calculated in the student's grade point average or as registered hours and no credit will be earned. Unless there is a written authorization from the Dean of Instruction, the auditing of courses will not be accepted for students having an “I” grade.

Grade Appeal

It is the intent of the College to provide all students with procedures by which their legitimate right to seek redress can be exercised, when they do not believe that their final grade in a course is consistent with the work performed.

Procedure for Grade Appeal

  1. Within 90 days from the date the grade is issued, the student must contact the department for a review of the grade calculation. If s/he is not satisfied with the outcome, then,
  2. the student should file a written grade appeal petition with an Academic Advisor. The Dean of Instruction, will form an ad hoc academic appeals committee which will review the evidence available and make a final decision. The Committee’s decision is final.

Withdrawals

Quiroga allows student withdrawals in order to accommodate student’s needs. Withdrawals may be student initiated, or in some circumstances are initiated by the institution. Students seeking to withdraw from a course or from the College should begin the process by meeting with an academic advisor and completing a Course Selection Form. 

An official withdrawal will result from submission of the completed Course Selection Form. 

  1. RD: Registration Drop. Students who officially withdraw during the first three (3) class sessions of the term will be eligible for 100% refund and their registration will be canceled.
  2. AW: Administrative Withdrawal. Students who have been continuously absent for four or more weeks will be withdrawn from any class and issued a final grade designation of Administrative Withdrawal (AW). The withdrawal period for AW is applicable from the fifth week of class session through the Monday of the fourteenth week. Holidays will be computed as absences. A student who has legitimate reasons for such absences must meet with his/her Academic Advisor no later than two weeks after the mid-term date and state those reasons and other relevant considerations for requesting not to be withdrawn. An Administrative Withdrawal will not be used in GPA computations but will count as registered hours. The AW grade does not allow any student to remain in class.
  3. EW: Administrative Withdrawal Exceptional Circumstances. A student with deserving reasons may be withdrawn under the Exceptional Circumstances withdrawal. An Exceptional Circumstances Withdrawal (EW) will not be used in GPA computations and it will not count as registered hours. The EW grade does not allow any student to remain in class. 
  4. SW: Student-Initiated Withdrawal. A student may withdraw from a course through the Monday of the fourteenth week of the semester, if not already withdrawn administratively (AW). In case of serious personal emergency, the Student-Initiated Withdrawal (SW) can be completed in writing or by telephone through an Academic Advisor. Student-Initiated Withdrawals (SW) will not be used in GPA computations but will count as registered hours. If a student signs his/her voluntary withdrawal, he/she will immediately afterwards be reported as SW. As of the SW report date, the student should not be allowed to remain in the class. 

If in the final attendance list a student is reported as withdrawal (of any of the aforementioned types), he/she cannot be allowed to take the final exam, and the grade cannot be changed by the instructor.

Since the decisions related to changes in withdrawals and the exceptions to the incomplete grade are administrative and academic, these decisions are made at the discretion of the Dean.

Graduation

The student is eligible to graduate from an academic program at Quiroga, if he/she is an active student currently enrolled or re-admitted and has fulfilled the following requirements:

  1. Satisfactorily completed the credit hour requirements for a specific degree as specified herein.
  2. Satisfactorily completed the general education requirements.
  3. Satisfactorily completed the major and concentration requirements.
  4. Attained at least a cumulative GPA of 2.50.
  5. Attained at least a cumulative GPA of 3.00 in major and concentration areas.
  6. Has a high school transcript or GED official transcripts on file.
  7. Has completed and filed a graduation application with the Office of the Registrar.
  8. Has no outstanding debt to the College.

The student is eligible to participate in the Commencement Ceremony if he/she:

  1. Has completed the graduation requirements.

The student is eligible to receive a diploma from the College if he/she:

  1. Has completed the graduation requirements, and
  2. has no outstanding debt to the College.

The student may obtain official transcripts (before or after graduation) from the College if he/she:

  1. Has no outstanding debt to the College.

CONTACT US

Address

2114 W 22nd Pl. Chicago. IL 60608

Contact

Phone

(773) 523 2440

 

 

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